Specialist assistant
A scoped specialist assistant for one department’s documents, instructions, and users.
TL;DR
Scoped chatbot for HR, legal, sales, etc.
Quick facts
- Category
- AI & knowledge management
- Product tie-in
- KobiGPT RAG platform
- Related
- See compare and tools pages
- Locale
- TR and EN site
Why teams choose KobiGPT
- Understand terms before evaluating vendors.
- Link concepts to KobiGPT features (RAG, Kobi Kredi).
- Share glossary links with procurement and legal.
- Explore assistant use cases next.
Product facts
- Ücretsiz plan
- 100 doküman · 2 departman · 120 Kobi/ay(PLAN_CONFIG)
- Starter
- 1000 doküman · 5 departman · 1000 Kobi/ay(PLAN_CONFIG)
- Pro
- 12500 doküman · 25 departman · 12500 Kobi/ay(PLAN_CONFIG)
- Assistant templates
- general, accounting, customer-service, sales, hr, legal(apps/api/locales/{tr,en}/departments.json → templates)
- Company roles
- super_admin, admin, manager, viewer(packages/types/src/index.ts → UserRole)
What a department assistant is
A department assistant focuses on one business context instead of searching every company file as one pool. Accounting, customer service, sales, HR, and legal templates can serve different questions and sources.
A narrower scope does not make an answer automatically correct, but it reduces irrelevant retrieval. What the assistant cannot see should be defined as clearly as what it can see.
Template and role together
The department locale definitions describe invoices, tax, budgeting, and reporting for Accounting; policies, leave, and employee rights for HR; and contracts and PDPL topics for Legal.
User assignment is a separate role decision. super_admin, admin, manager, and viewer are part of access control; a department description or system instruction does not grant permission by itself.
Boundaries at setup
Connect only files the assistant must answer from and remove superseded versions from scope. Mixing general policies with payroll or customer contracts creates unnecessary access and retrieval noise.
A department assistant is not an ERP or legal system. Use its cited answer to reach the procedure faster, then have an authorised team review financial, legal, or personnel decisions.
Applying What a department assistant is in a controlled workflow
A useful way to evaluate department-assistant is to follow one real question from the source document to the final answer. Record which file was selected, what context reached the model, and what a reviewer would need to verify. This turns a definition into an operational check and makes the result comparable across teams.
The same check should include ownership and change management. Decide who updates the relevant documents, how an outdated result is reported, and which access boundary applies. KobiGPT can provide the assistant and the cited document context, but the organisation still owns the source material, permissions, and the decision made from the answer.
FAQ
What is Specialist in practice?
Scoped chatbot for HR, legal, sales, etc.
Does KobiGPT use this?
See product docs and feature pages for implementation details.
More reading?
Visit our blog and FAQ.
Accuracy disclaimer?
Educational content; verify for compliance decisions.
Does a department assistant see every company file?
No. It should work only with documents attached to its scope and available to the user.
What do the department templates reflect?
They reflect names, descriptions, and expertise instructions in the department locale JSON files, then use your own documents for company context.
Comparison
| Feature | KobiGPT | Alternative |
|---|---|---|
| SME focus | Yes | N/A |
| Citations | When using RAG | N/A |
| Glossary depth | Growing | N/A |
| Tools | Interactive | N/A |