Human Resources AI Assistant
An HR assistant grounded in your personnel policies, leave procedures and employee rights documents.
TL;DR
KobiGPT gives human resources teams a secure, document-grounded AI assistant that answers from your company files—not the public web. Typical SMEs deploy in days with templates tuned for HR.
Quick facts
- Deployment
- Cloud SaaS or self-hosted options for regulated teams
- Data source
- Uploaded documents scoped per assistant
- Model
- Gemini with retrieval-augmented generation (RAG)
- Languages
- Turkish and English UI and answers
Why teams choose KobiGPT
- Reduce repetitive human resources questions with cited answers from internal docs.
- Multi-tenant isolation keeps each company’s vectors and metadata separate.
- Role-based access aligns assistants with admin, manager, and viewer permissions.
- Kobi Kredi metering makes AI usage predictable for finance teams.
Product facts
- Ücretsiz plan
- 100 doküman · 2 departman · 120 Kobi/ay(PLAN_CONFIG)
- Starter
- 1000 doküman · 5 departman · 1000 Kobi/ay(PLAN_CONFIG)
- Pro
- 12500 doküman · 25 departman · 12500 Kobi/ay(PLAN_CONFIG)
- Türkiye Labour Law
- The template system prompt references Labour Law checkpoints.
- KVKK / GDPR
- Access restriction and record-keeping recommended when processing personnel data.
What the HR assistant does
The Human Resources template is configured with reference to Türkiye Labour Law checkpoints. It answers from the handbook and policy documents you upload on topics like annual leave entitlement, overtime, notice and severance periods, onboarding and offboarding procedure.
Repeating employee questions consume most of an HR team’s time. The assistant absorbs that load while showing which handbook clause an answer came from, so HR can verify it quickly.
Sensitive data and access control
HR documents are sensitive by nature. Payroll, performance reviews and personnel files should live in an assistant separate from the company-wide general assistant. Role-based access restricts that assistant to HR administrators.
Because personal data is processed, keeping a record of which documents are indexed and reviewing the access list periodically is recommended.
Limits — this is not legal advice
The template is designed to call out when legal counsel review is mandatory. For dismissal, disciplinary process and severance calculation, the output is a preliminary assessment; the final decision needs qualified legal review.
Labour law and secondary legislation change. An answer is only as current as the document you uploaded.
FAQ
Can Human Resources use KobiGPT without IT building custom models?
Yes. Templates include system prompts and onboarding flows; you upload documents and invite users.
Is customer data used to train public models?
No. Retrieval uses your indexed documents in isolated collections per company.
Does it replace our ERP or CRM?
No. It complements existing tools by answering questions about your uploaded knowledge base.
Can we limit which documents the assistant sees?
Yes. Folder and assistant scoping controls which files are embedded and searchable.
Can I upload payroll data to this assistant?
Technically yes, but restrict access to HR administrators only, and keep payroll content out of the general assistant.
Can the assistant decide on a dismissal?
No. The template flags topics requiring legal review; disciplinary and termination decisions need counsel approval.
Can employees talk to the assistant directly?
That depends on your access rules. A common setup is one open assistant for general policy questions and a separate restricted one for sensitive topics.
Comparison
| Feature | KobiGPT | Alternative |
|---|---|---|
| Assistant templates | Built-in | Generic chat |
| Source citations | From your docs | Often none |
| Self-hosted | Available | Varies |
| KVKK / GDPR posture | Designed for TR/EU SMEs | Varies |